Terms and conditions

Check-in times - Rooms are not guaranteed available until 2/3pm on the day of check-in, though can be made available earlier in the day at the discretion of the hotel. If you wish to ensure an early check-in, you should reserve the room for the previous night.

Changes - If you require additional room nights not already available, please contact the conference secretariat for availability. Please note, you will be required to complete a credit card authority form upon enquiry. Changes to your booking should always be done through the conference secretariat, NOT the hotel itself.

Payment - Payments for accommodation are due in full by Sunday 6th October.

Cancellations - Cancellation policies apply to each hotel and will apply when cancellations are made within 35 days of arrival. Rooms cancelled within 35 days of the conference will generally be charged the full price of the total accommodation booked. Please contact the secretariat if you wish to cancel your stay and would like to know the cancellation policy. To view the full Payment terms, Cancellation & Refund Policy, click here.

Security deposit upon check in - A security deposit will be held to cover any miscellaneous charges.

Room availability - During the Registration process, an icon of an envelope indicates there is no availability for accommodation at that hotel for that date. Please email ASN Events if you have any queries regarding accommodation.